Privacy policy

1. Introduction

This privacy policy explains how I collect, use, and protect your personal data when you visit my website. I am committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR).

2. Data Controller

For the purposes of the GDPR, the data controller for this website is:

3. What Personal Data I Collect:

I only collect data that you voluntarily provide to me or that is technically necessary to run the site:

  • Contact Information: Your name, email address, and any details you voluntarily type into the ‘Contact Me’ form. This is used solely to respond to your inquiries and provide the services you requested.
  • Website Usage Data: Standard technical information (such as your IP address, browser type, and page visits) to maintain the security and functionality of this site.

3. Lawful Basis for Processing Data

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases I rely on for processing this information are:

  • Consent: When you voluntarily submit your details through my contact form, you consent to me using that information to reply to you. You can withdraw this consent at any time by contacting me.
  • Legitimate Interests: Processing website usage data and basic contact details is necessary for the legitimate business interest of running and securing my freelance practice.

4. How and Where Your Data is Stored

When you submit a message via my contact form, the data is sent securely to my inbox via email and stored temporarily within my WordPress database to ensure delivery. If we enter into a business contract, your data will be retained for as long as necessary to fulfill our agreement and meet legal accounting requirements (typically 7 years).

5. Cookies

Cookies are small text files placed on your computer to collect standard internet log information and visitor behavior. This website uses necessary functional cookies (which are required for WordPress to operate properly, such as remembering if you are logged in) and may use analytics cookies to track visitor traffic.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. Please note that if you disable or refuse cookies, some parts of this website may become inaccessible or not function properly.

6. Your Data Protection Rights

Under data protection law, you have rights including:

  • Your right of access: You have the right to ask me for copies of your personal information.
  • Your right to rectification: You have the right to ask me to rectify personal information you think is inaccurate.
  • Your right to erasure: You have the right to ask me to erase your personal information in certain circumstances.
  • Your right to restriction of processing: You have the right to ask me to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing: You have the right to object to the processing of your personal information in certain circumstances.

Please contact me at dpo@benwilliamshealthdatasolutions.co.uk if you wish to make a request.

7. How to Complain

If you have any concerns about my use of your personal information, you can make a complaint to me directly at dpo@benwilliamshealthdatasolutions.co.uk.

You can also complain to the UK’s Information Commissioner’s Office (ICO) if you are unhappy with how I have used your data.